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Procurement, Perfected.Every bill tracked.Every payment clear.

End-to-end vendor and accounts payable management — bills, payments, ledger, and outstanding tracking.

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What Makes You Choose Ackrock VendorFlow

Built for Procurement Teams

VendorFlow is designed around the real daily workflow of purchase and finance teams — raise a bill, get it approved, process payment, and the ledger updates automatically.

Role-Based Financial Control

Super Admin, Admin, and Purchase User roles with per-module permissions ensure your financial data stays protected with granular access control.

Instant Financial Clarity

The outstanding dashboard and aging reports give finance managers an immediate picture of what is owed, to whom, and for how long — with one-click Excel exports.

Smarter Solutions To Solve Your Problems

Common Problems

Untracked Vendor Bills

Invoices received via email or WhatsApp with no centralized record or approval trail.

Manual Payment Reconciliation

Matching payments to bills across spreadsheets causing errors and delays.

No Outstanding Visibility

No clear view of which vendors are overdue and by how much.

Our Solutions

Structured Bill Approval

Every invoice goes through Draft to Pending to Approved before payment.

Auto-Ledger Updates

Every bill and payment instantly reflects in the vendor ledger with running balance.

Outstanding Dashboard

Filter overdue bills by vendor, category, and due date at a glance.

Smarter Solutions To Solve Your Problems

Vendor Directory & Onboarding

Maintain complete vendor profiles with GST, PAN, bank details, and uploaded compliance documents.

  • Auto-generated vendor codes (VND-2026-0001)
  • GST & PAN verification
  • Document uploads (Cancel Cheque, GST cert)
Vendor Directory & Onboarding

Purchase Bill Management

Two entry modes (Simple & Itemwise) with built-in GST calculation and an approval workflow.

  • Simple & itemwise entry
  • GST auto-calculation
  • Draft to Approved workflow
Purchase Bill Management

Payment Processing & Ledger

Multi-mode payments (UPI, NEFT, Cheque) linked to bills with automatic ledger reconciliation.

  • Multi-mode payments
  • Advance adjustments
  • Auto-balancing vendor ledger
Payment Processing & Ledger

Everyone can grow with Ackrock VendorFlow

0% Faster Bill Approvals
0% Reconciliation Accuracy
0% Time Saved on Reports

Stay Connected Across All Devices

Our platform delivers a seamless experience across all devices. Whether desktop, tablet, or smartphone, the layout automatically adapts for clear navigation.

Stay Connected Across All Devices
Take Next Step With VendorFlow

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Here's what people ask

What is VendorFlow?
VendorFlow is a full-stack procurement and accounts payable platform designed for manufacturing and trading companies. Manage your entire vendor lifecycle — from onboarding with GST and bank details, to raising purchase bills, processing payments, tracking an auto-balancing ledger, and exporting aging reports — all secured with granular role-based permissions.
How does the bill approval workflow work?
Bills are created as drafts, submitted for approval, then approved or rejected with a reason by authorized users.
Can I pay multiple bills in one transaction?
Yes, one payment can be mapped to multiple bills with partial or full payment amounts.
How are advance payments handled?
Advance payments are tracked separately and can be adjusted against future bills.
What report formats are available?
Aging summary, vendor balance, detailed transactions, and unpaid bills — all exportable to Excel.
Is GST handled automatically?
Yes, GST is auto-calculated in both simple and itemwise bill entry modes.
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